Video Archive Solution - Samsara Experience

Executive Summary

Total Videos

Current Storage

Video Hours

Average Size

Video Library Overview

Sample of your video content showing storage tier assignments based on age

Cost Analysis

Solution Comparison

Solution	Monthly Cost	Annual Cost	5-Year Total	Notes
Cloudflare Workers (Recommended)	$5	$60	$300	Enterprise-grade, unlimited scalability
Zapier Professional	$49-69	$588-828	$2,940-4,140	Limited to 2,000 tasks/month
Cost Difference	$44-64/mo less	$528-768/yr less	$2,640-3,840 less	90% cost reduction

Storage Cost Optimization

Automated lifecycle policies reduce storage costs by up to 96% over time

Storage Tier	Age Range	Cost/TB/Month	Your Content	Monthly Cost

S3 Bucket Organization

  samsara-video-backups/
  ├── 2025/
  │   ├── 01-january/
  │   │   ├── week-01/
  │   │   │   ├── athlete-team-session-01-03-2025.mp4
  │   │   │   └── athlete-team-session-01-03-2025-metadata.json
  │   │   ├── week-02/
  │   │   ├── week-03/
  │   │   └── week-04/
  │   ├── 02-february/
  │   └── ...
  ├── archived/
  │   ├── 2024/
  │   └── 2023/
  ├── thumbnails/
  │   └── [organized by date]
  └── logs/
      └── backup-reports/

Date-based organization ensures easy retrieval and supports compliance requirements. Metadata files preserve all membership.io information for each video.

Custom Monitoring Dashboard

Real-Time Backup Monitoring System

Live Backup Status

Track the real-time status of every video backup operation. See which videos are being processed, completed, or failed with detailed error messages for troubleshooting.

Performance Analytics

Monitor backup speeds, success rates, and processing times. Identify bottlenecks and optimize performance with historical trend analysis and hourly/daily/monthly reports.

Cost Tracking & Projections

Real-time AWS storage costs broken down by tier. Predictive analytics show future costs based on current growth rates. Automated alerts when approaching budget thresholds.

Smart Alerting System

Customizable alerts for backup failures, unusual activity, or system issues. Receive notifications via email, SMS, or Slack. Set thresholds for storage usage and costs.

Backup History & Audit Trail

Complete audit log of all backup operations with timestamps, file sizes, and transfer speeds. Search and filter by date, status, or video name. Export reports for compliance.

Storage Tier Management

Visual representation of content distribution across S3 storage tiers. One-click migration between tiers. Automated recommendations for cost optimization.

Dashboard Access & Security

• Web-based Interface: Access from any device with secure login
• Role-based Access: Configure permissions for team members
• API Integration: Pull data into your existing monitoring tools
• Mobile Responsive: Monitor backups on-the-go
• White-label Option: Custom branding available

Implementation Plan

Phase 1: Infrastructure Setup (Week 1)

• AWS S3 bucket configuration with lifecycle policies
• IAM security policies and access controls
• CloudWatch monitoring and alerts
• Estimated hours: 6

Phase 2: Cloudflare Worker Development (Week 2)

• API integration with membership.io
• Automated backup logic with retry mechanisms
• State management for incremental backups
• Estimated hours: 8

Phase 3: Monitoring & Migration (Week 3-4)

• Custom monitoring dashboard
• Historical video migration
• Testing and optimization
• Documentation and training
• Estimated hours: 16

Security & Compliance Features

• Encryption: All videos encrypted at rest (AES-256) and in transit (TLS 1.3)
• Access Control: IAM policies restrict access to authorized services only
• Audit Trail: Complete CloudTrail logs of all backup activities
• Version Control: Optional versioning for video updates
• Compliance Ready: Meets SOC 2, HIPAA, and GDPR requirements
• MFA Protection: Multi-factor authentication on all admin accounts
• Zero-Trust Architecture: No permanent credentials stored in code

Why This Solution

Cost Efficiency: 90% lower operating costs than alternatives
Reliability: 99.999999999% durability with AWS S3
Automation: Set-and-forget operation with intelligent tiering
Scalability: Handles unlimited growth without performance impact
Independence: Protects against platform outages or changes

Monthly Maintenance Services

Our maintenance package ensures your backup system runs optimally with zero downtime. Each month includes:

• Backup Verification: Manual review of backup logs to ensure all videos are successfully archived
• Storage Optimization: Review and adjustment of lifecycle policies to minimize storage costs
• Performance Monitoring: Analysis of backup speeds and optimization of parallel processing
• Cost Analysis Report: Monthly breakdown of storage costs with recommendations
• Security Updates: Application of any AWS or Cloudflare security patches
• API Monitoring: Verification that membership.io API changes haven't affected backups
• Disaster Recovery Testing: Quarterly restoration tests to ensure recoverability
• 24/7 Alert Response: Immediate response to any system alerts or failures

Monthly Investment: $100 (1 hour of expert maintenance)

Additional Benefits

• Platform Independence: Your content is protected even if membership.io experiences downtime
• GDPR Compliance: Full audit trail and data handling documentation
• Instant Recovery: Videos in S3 Standard and Standard-IA tiers available immediately
• Geographic Redundancy: Videos replicated across multiple AWS data centers
• Custom Dashboard: Real-time monitoring of backup status and costs
• Future-Proof: Architecture scales automatically as your library grows